The 18 Best Ways to Send Large Files

The 11 Best Ways to Send Large Files _ MediaOne Marketing Singapore

Sending large files can be a challenge, especially when traditional email attachments are not sufficient due to size limitations. Fortunately, there are several reliable methods available that allow you to share those big files effortlessly.

In this article, we will explore eleven of the best ways to send large files, ensuring that your data arrives safely and efficiently at its destination.

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1. Cloud Storage Services

One of the most popular methods for sending large files is by utilizing cloud storage services such as Google Drive, Dropbox, or Microsoft OneDrive.

These platforms offer free storage space, allowing you to upload your files and share them with others via download links. Cloud storage services are convenient and accessible from any device with an internet connection, making them an excellent choice for collaborative work.

2. File Compression

Another effective way to send large files is by compressing them into a zip or RAR archive. Compression reduces the file size, making it easier to share via email or other methods. You can use built-in compression tools on your operating system, such as WinZip for Windows or Archive Utility for macOS, or opt for third-party software like 7-Zip or WinRAR.

3. Peer-to-Peer File Sharing

Peer-to-peer (P2P) file sharing allows you to transfer large files directly between devices without relying on a central server. Applications like BitTorrent or uTorrent enable P2P file sharing and are commonly used for sharing large media files.

However, keep in mind that P2P file sharing may have legal implications, so ensure that you have the necessary permissions to share copyrighted material.

4. FTP (File Transfer Protocol)

FTP is a widely used protocol for transferring files over the internet. It provides a reliable and secure way to send large files, especially in professional settings. FTP clients such as FileZilla or Cyberduck allow you to connect to FTP servers, upload your files, and share them with others by providing them with the appropriate credentials.

5. Online File Transfer Services

Several online file transfer services specialize in sending large files securely. These services often offer advanced encryption and password protection features to ensure the privacy and security of your data.

Examples include WeTransfer, SendSpace, and Filemail, which allow you to upload your files and generate download links that can be shared with your recipients.

6. Email File Transfer Services

If you prefer using email as your primary communication method, you can take advantage of specialized email file transfer services. These services, such as Gmail’s “Insert files using Drive” or Outlook’s “Attach as OneDrive files,” allow you to attach large files by uploading them to cloud storage and sending a link to the recipient.

This way, you can bypass attachment size limits and ensure that your files reach their destination.

7. Secure File Transfer Protocol (SFTP)

For enhanced security and confidentiality during file transfer, Secure File Transfer Protocol (SFTP) is a great option. SFTP uses encryption to protect your files during transit, making it ideal for sensitive data.

To send large files via SFTP, you will need an SFTP client such as WinSCP or Cyberduck, and the recipient should have the necessary credentials to access the SFTP server.

8. File Transfer via External Hard Drives

If you need to physically send large files, such as when mailing them or transferring data to someone in person, utilizing external hard drives or USB flash drives is a practical solution.

Simply copy the files onto the external storage device and ship it or hand it over to the recipient. This method is particularly useful when dealing with extremely large files or when an internet connection is not available or reliable.

9. Cloud-Based Collaboration Tools

Many cloud-based collaboration tools, such as Google Docs, Microsoft Office 365, or Dropbox Paper, offer features that allow multiple users to work on large files simultaneously.

Instead of sending files back and forth, collaborators can access and edit the files directly within the platform. This method simplifies collaboration and eliminates the need for sending large files altogether.

10. Dedicated File Transfer Services

Dedicated file transfer services, such as Aspera, Signiant, or IBM Sterling File Gateway, are designed specifically for organizations with high-volume file transfer needs. These services offer accelerated transfer speeds and secure protocols to ensure efficient and reliable delivery of large files.

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While these solutions may require a subscription or involve a cost, they are ideal for businesses that frequently exchange large files.

11. Cloud-Based Storage and Collaboration Platforms

Platforms like SharePoint, Box, or Egnyte combine cloud storage with collaboration features, making them excellent options for sending large files within a team or organization.

These platforms provide centralized storage, version control, and user access management, allowing team members to upload, share, and collaborate on large files in a controlled and secure environment.

12. Encrypted File Sharing

When it comes to sending large files with a focus on security, encrypted file sharing services are worth considering. These services prioritize data encryption both during transit and at rest, ensuring that your files remain confidential. Secure platforms like Tresorit, Mega, or pCloud offer end-to-end encryption, providing an extra layer of protection for your sensitive files.

13. Online Collaboration Platforms

Online collaboration platforms such as Slack, Microsoft Teams, or Basecamp offer file-sharing capabilities along with team communication and project management features. These platforms provide a centralized space where team members can upload and access large files, making collaboration seamless and efficient.

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Additionally, they often integrate with cloud storage services, simplifying the process of sharing large files within your team.

14. Use a Content Delivery Network (CDN)

Content Delivery Networks (CDNs) are primarily used for delivering web content efficiently. However, they can also be utilized to send large files across the globe.

CDNs have servers distributed in multiple locations, allowing files to be cached and delivered from the nearest server to the recipient. This results in faster transfer speeds, particularly useful for large media files or when sending files to international recipients.

15. Large File Transfer Software

Specialized large file transfer software can simplify the process of sending hefty files. These tools often offer features like file encryption, resume capability, and bandwidth optimization, ensuring smooth and reliable file transfers.

Examples of such software include FileCatalyst, Axway SecureTransport, or Ipswitch MOVEit. These solutions are particularly beneficial for organizations that regularly deal with large file transfers and prioritize efficiency.

16. Use a Virtual Private Network (VPN)

If security is a top concern when sending large files, utilizing a Virtual Private Network (VPN) can provide an added layer of protection.

A VPN encrypts your internet connection, making it difficult for anyone to intercept or access your files during transfer. By using a reputable VPN service, you can safeguard your data and ensure secure file sharing, even when using public or untrusted networks.

17. File Transfer via Dedicated Servers

For organizations that require complete control over their file transfers, setting up dedicated file transfer servers can be a viable solution. By hosting your own servers, you have the flexibility to customize the transfer protocols, security measures, and storage capacities according to your specific needs.

This approach is commonly used by enterprises dealing with large volumes of data or industries with strict compliance requirements.

18. Use a File Transfer Appliance

File transfer appliances offer a hardware-based solution for sending large files securely. These appliances are designed to handle high-volume transfers, ensuring fast and efficient delivery.

With features such as encryption, compression, and centralized management, file transfer appliances offer a reliable and scalable solution for organizations with extensive file transfer needs.

Large File Transfer Considerations for Remote Work

Large File Transfer Considerations for Remote Work | MediaOne Marketing Singapore

In the era of remote work, sending large files has become even more important. Here are a few considerations to keep in mind when transferring large files in a remote work environment:

  • Internet Speed: Remote workers may encounter varying internet speeds depending on their location or network infrastructure. It’s crucial to be mindful of the file size and the recipient’s internet capabilities to ensure a smooth transfer. Consider compressing files or utilizing methods that optimize transfer speeds, such as CDNs or dedicated file transfer software.
  • Collaboration Tools: Remote teams heavily rely on collaboration tools to share files and work together efficiently. Explore the file-sharing capabilities of popular remote work tools like Slack, Microsoft Teams, or Google Workspace. These platforms often provide integrations with cloud storage services, making it easier to send large files within a collaborative environment.
  • Data Security: With sensitive information being shared remotely, data security becomes paramount. Ensure that the file transfer methods you choose prioritize encryption and data protection. Utilize secure file transfer protocols like SFTP, VPNs, or dedicated file transfer servers to maintain the confidentiality of your files.
  • File Versioning and Tracking: When collaborating remotely, it’s essential to keep track of file versions and changes. Utilize platforms or tools that offer version control and tracking features, allowing team members to access the most up-to-date file and review previous versions if needed. This ensures smooth collaboration and minimizes the risk of errors or confusion.
  • Training and Documentation: As remote work becomes the norm, providing training and documentation on the preferred methods of large file transfer is crucial. Educate your remote team on the various file transfer solutions available and the recommended practices for secure and efficient file sharing. This helps create a standardized process and promotes consistency across the organization.
  • File Size Limits: Some collaboration tools or platforms may have limitations on file sizes for sharing. Be aware of these limitations and explore alternative methods like cloud storage services or dedicated file transfer solutions to bypass such restrictions. Understanding the file size limits ensures that your large files can be shared without any issues.
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Large File Transfer on Mobile Devices

Large File Transfer on Mobile Devices | MediaOne Marketing Singapore

With the increasing use of mobile devices for work and personal purposes, the ability to send large files efficiently on these devices is crucial. Here are some considerations and methods for transferring large files on mobile devices:

  • Mobile Cloud Storage Apps: Utilize cloud storage apps specifically designed for mobile devices, such as Google Drive, Dropbox, or OneDrive. These apps allow you to upload and share large files directly from your mobile device. You can generate download links or invite collaborators to access and edit files, making it convenient to share large files on the go.
  • Mobile File Compression Apps: Install file compression apps like WinZip, RAR, or iZip on your mobile device. These apps enable you to compress large files into smaller archives, making it easier to send them via email or other file transfer methods supported on mobile devices. Compressing files reduces their size and allows for faster transfers, particularly when using mobile data.
  • Wi-Fi Transfer Apps: When both the sender and recipient are on the same Wi-Fi network, Wi-Fi transfer apps like SHAREit, Xender, or Send Anywhere can be utilized. These apps establish a direct connection between devices and enable fast and secure file transfer without the need for an internet connection. They are particularly useful for transferring large files between mobile devices quickly.
  • Email Cloud Attachments: Many email service providers offer the option to attach files from cloud storage directly within the email app. For example, Gmail allows you to attach files from Google Drive, and Outlook provides integration with OneDrive. By utilizing this feature, you can bypass attachment size limits and easily send large files via email from your mobile device.
  • Mobile FTP Clients: Install mobile FTP client apps like AndFTP or FTPManager on your mobile device to transfer large files using the FTP protocol. These apps allow you to connect to FTP servers and upload or download files securely. Mobile FTP clients are especially useful when working with servers or remote storage locations that support FTP file transfers.
  • Mobile File Transfer Apps: There are numerous mobile file transfer apps available that specialize in large file transfers. Apps like WeTransfer, Send Anywhere, or Files by Google provide a user-friendly interface for uploading and sending large files directly from your mobile device. These apps often offer features like encryption, password protection, and link expiration to ensure the security of your files.

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In today’s digital world, sending large files has become a routine task for individuals and organizations alike. With the plethora of options available, you can choose the method that aligns best with your requirements in terms of file size, security, collaboration, and convenience.

Whether you opt for cloud storage services, encryption-focused platforms, specialized software, or hardware-based solutions, the key is to prioritize security, efficiency, and ease of use. By utilizing the eleven methods mentioned in this article, you’ll be well-equipped to send large files seamlessly and reliably.

Happy file sharing!

About the Author

Tom Koh

Tom is the CEO and Principal Consultant of MediaOne, a leading digital marketing agency. He has consulted for MNCs like Canon, Maybank, Capitaland, SingTel, ST Engineering, WWF, Cambridge University, as well as Government organisations like Enterprise Singapore, Ministry of Law, National Galleries, NTUC, e2i, SingHealth. His articles are published and referenced in CNA, Straits Times, MoneyFM, Financial Times, Yahoo! Finance, Hubspot, Zendesk, CIO Advisor.

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