Top Virtual and Serviced Offices Singapore

Imagine operating your business from a prestigious, prime location office, where you don’t have to worry about office furniture, internet connectivity, maintenance, and access to requisite amenities. Better still, imagine running your business from a virtual office where your staff can execute tasks from any global location? Sounds optimal for operating in high cost Singapore right? Choosing the best virtual and serviced offices in Singapore can give your business a new lifeline.

After starting a new business, you’ll notice that there are too many items competing for a chunk of your business budget. However, taking up a serviced office enables you to manage your venture without the commitment to pay for and maintain the conventional office space.

Virtual and serviced offices help you to optimise your resources to grow your business quickly. But, what will surprise you is the fact that there are distinct differences between serviced and virtual offices. This entails how they’re owned, managed and leased.

What is a serviced office?

A serviced office is a furnished and fully equipped office that is readily available for individuals or companies to lease. It comes with a short contract and a monthly rent bill. These offices offer short contracts that can range from 3-6 months.

In a serviced office, tenants or organisations can increase or reduce the size of their office according to their current needs. This can be moving to a smaller office with the same building or partitioning the existing office into a smaller space.

Serviced offices are like traditional offices, only that the provision of amenities is the responsibility of a facility management company. The firm caters to the overall maintenance of the office when the need arises.

Serviced offices are ideal for corporate entities, SMEs, and rapid growth businesses.

Features of a serviced office

The serviced office offers features including:

• On-site staff –they handle, cleaning, reception, IT support, security, and the like.
• State of the art equipment– the latest devices form telephones, computers, AC, videoconferencing equipment.
• Connectivity– super-fast internet connectivity on demand
• Support service – courier, customer care, stationery provision
• Catering – for personnel and visitors
• Break-out space for events

What is a Virtual Office?

In essence, a virtual office is a service that provides individuals and businesses the vital services of a traditional office without the need to rent physical space. Virtual offices give companies a telephone number, mail address, communication, technology, and video conferencing facilities.

If you’re looking to boost your brand, a virtual office can give you the credibility you need, yet you’re running the venture from your living room. Surprisingly, you can choose a virtual office with an address in a desirable location. You won’t need to pay the high rent, and you can appeal to clients once they realise you’re located in an upmarket area albeit virtually.

Virtual offices are ideal for businesses that want to expand and set up shop in a new location.

Features and Services of a Virtual Office

• A professional business phone number and physical address
• Mail services
• Real-time call answering and forwarding by a live receptionist
• Essential services- high-speed Wi-Fi, Audio/visual presentation, printing, and fax
• Access to offices in the provider’s network
• Access to networking and social events

Virtual offices are the best for businesses with tech-savvy employees who require minimum supervision. The best catch is that they are affordable for small businesses and home-based ventures.

How a Virtual Office Can Help Your Business in the Singapore Marketplace

In the Singapore business arena, virtual offices enable companies to take up a bigger and more established appearance. Imagine running your start-up while leveraging the amenities of a dedicated office.

Isn’t that the best opportunity for you to create a favourable impression on existing and potential clients?  Don’t forget; it enables you and your staff to work from home or remote and convenient locations. The end result is increased worker morale and productivity.

Opting for a virtual office in Singapore isn’t a tall order. The number of service providers will leave you spoilt for choice. What’s more, you get to minimize costs associated with operating a brick and mortar office. You want to enjoy low prices for admin, infrastructure, and technical expenses, and you shouldn’t hesitate to try out virtual offices given their affordability. Don’t forget, service providers, present flexible month-to-month contracts, and they’re not commitment bound.

Start-ups are likely to use their cell phone numbers when they launch. When you choose a virtual office, it provides you with a landline number. There is a live receptionist who answers your calls and forwards them accordingly. It reduces bounce rates and increases business opportunities.

If you’re in Singapore, it’s easy to leverage virtual offices to access other companies in the provider’s network. Remember, virtual offices are accessible from any location on the map, and the costs are manageable.

The Business Benefits of a Virtual Office

No commute time

You and your employees can bid farewell to the daily commute if you’re working remotely. The countless hours spent preparing for work can be used to execute more tasks. It enables workers to be focused and more productive.

Employees more active

Have you tried sitting at a desk for 8-12 hours? Tormenting right? Chaining your personnel to the office desk not only comes with health hazards, but it can progressively affect their optimism. A virtual office gives your team the flexibility they need to perform better.

Flexibility and work-life balance

At some point, you’ve had to spend long hours form your family due to work-related issues. When you take up a virtual office, you can work from home and bond with your loved ones.

Leverage global talent

Do you want to attract ASEAN clients and European customers all form the comfort of your home? With a virtual office, you can interact with and leverage global talent to manage business-critical activities.

Less overhead

With a virtual office, you don’t need to budget for a traditional office. You have no office lease, hardware, or utility bills to stress over. You can channel the money you’ll save to better your marketing strategies.

Save money on technology

Virtual offices make it easy for your staff to leverage new technology. It’s not about mobile devices but the chance it offers you to bring your own technology. Company-provided technology is more secure, but workers who use their most preferred tech are more productive and motivated.

Benefits of Serviced Offices

Flexible, short-term leases

Have you experienced business hitches planning for conventional office rent issues? Then, you must know how agonizing it can be. The majority of Singapore businesses experience budgetary problems, given the high rental prices for commercial ventures. With a serviced office plan, you get to enjoy flexible T&Cs on the lease.

Economical with no downtime

Your business will only pay for the space you need. How does it sound to start operating in an office where you don’t need to buy furniture or solicit internet services or modern business equipment? When you lease a serviced office, you get such, and there’s no downtime in the process.

Access to business-critical tools

In a serviced office, you get the latest devices, gadgets, and facilities already set up. In fact, you’re paying the provider to take care of you and your business. What’s more, it’s easy to access pay-as-you-use facilities, and there are no hidden costs.

Smooth transition

Moving your conventional office can disrupt your operations. The process is time-consuming. Since you want to set up and hit the ground running, a serviced office will allow you to minimise interruptions when you want to move.

Prestigious working space

Have you been working form the comfort of your home, but you want to host some clients professionally? If so, why not take up a serviced office and use it as a temporary loft for professional investors. Remember, service providers, present visually alluring offices that help you to make the best first impressions.

Try out new locations

With a serviced office, it’s easy to move. But, it’s the flexibility to try business in new locations that make it a lucrative alternative. A company that globe-trots will find this option rewarding.

Who Uses Serviced Offices?

• Start-ups and entrepreneurs-these offices present organisations with flexible contracts and lease that is just a fraction of what you’d pay to maintain the traditional office
• Businesses expanding into new markets
• Businesses yearning to expend and open global branches will find the short term rental plans ideal
• Businesses experiencing growth
• Businesses that have snowballed and require more space for employees
• Project-based teams
• Businesses that need fully furnished workplaces in new locations or a short duration

Who Uses Virtual Offices?

• A business that needs to take up a professional image
• Home-based businesses that need a prestigious identity and physical address
• A business that is always on the move across the globe
• A business that wants to test a new market at a low cost
• Overseas businesses that need local support in new territory
• Businesses that launch operations without opening a permanent office

Top Virtual and Serviced Offices Singapore

Considerations When Choosing the Location for Your Serviced Office

Transport connections

With a serviced office, your staff is still on the commute. Still, your clients need to locate your office quickly.  To make it easy for you and your customers, choose a location with suitable means of transport. Do you fly almost all the time, then chose an office location close to the airport.

Cost

You don’t need complex logic to understand that the cost of your serviced office depends on the location. Make sure you shop for space in different areas. Don’t forget to check whether you can afford the rent in your most desired location.

Environment

The environment in the serviced office has a significant impact on employee retention or turnover. Are they able to work and enjoy the amenities they want in the neighbourhood? If not, check another location.

Image

The physical address of your business says a lot. If you haven’t, try and consider the benefits of an address in a prestigious area. It will be the reason why your brand stays ahead of the competition.

Facilities

Serviced offices present organisations with all the resources they need to operate.  Before you settle for a given location, check whether they have the tools or the facilities that suit your business. If you do video conferencing, make sure they provide the latest equipment.

Business Scope

You’re expecting your venture to grow fast in a few months. It’s a worthy projection. But have you assessed the flexibility of the provider? You need to choose a location and premises where they can expand the space in a matter of hours. It will help you to avoid the disruption of moving to another office complex.

Top Considerations When Choosing Virtual Office Space

Innovation

Fooled into partnering with a virtual office provider who relies on the technology of yesteryears. If the tech in their office is wanting, it could invalidate your efforts for growth and profits. Check if they use cutting edge technology and innovation that is healthy for your operations.

Adaptability

Don’t choose a virtual office if you can’t scale and pay less for the services. You should know that a provider with a limited capacity will numb your efficiency and growth potential. If you don’t need a receptionist now, you might need one five months down the line, and they better be in a position to provide.

Customer Service

When you sign a contract, consider the services you’ll get. You love 5-star services, and you shouldn’t back down on such a necessity. You need to ensure that the operator has a reputation for responsiveness and a personable attitude when handling clients. Do they offer 24/7 support? It’s the only way to maximise productivity.

Location

An esteemed business is a perfect dose for your client’s impression needs. You’ll need the prestige if your clients are to trust and stick with your brand.

Financial stability

Virtual offices don’t require a lot of money to lease. But that’s not the catch. Before you appoint a provider, make sure you’re putting your money where the value is. Check whether they’re financially robust assess their package and whether you’ll derive maximum benefit from it. Check whether they are likely to be around in the near future.

Questions To Ask Before Choosing a Serviced Office Space

Before selecting a serviced office, take a moment and think about the location.  Does it offer financial viability, and is it close to an airport, eateries, train stations and the like. Still, think about the location and whether it’s attracting your competitors.

What’s the price?

The price factor you need to assess revolves around the rent. Is it possible that you’ll sustain the rent 10-12 months down the line? Is the rent exaggerated just because the location is highly regarded? Also, don’t forget to ask about maintenance costs and whether there are hidden expenses.

Is the size right?

Location and size are probably on top of your priority list. But have you considered the size of the office? If you’re growing, you need bigger office space and bigger desks, storage, and wiggle space. It’s good to note that congested offices cripple productivity.

Are there digital facilities?

Your business needs hassle-free communication in the digital age. Check whether you’re getting digital facilities and the best technology. Don’t ignore the need for fast internet speeds, VoIP, and cutting edge applications for presentations and conferencing.

What’s the brand image impact?

Serviced Office Space can make or break your brand’s reputation. The office can establish your brand as an industry leader if you’re operating in a respectable location. Don’t skip the part where you need classy interiors and brand supporting décor.

Types of Serviced Offices

There are several types of serviced offices you need to know. They include:

Long Term Offices

Serviced offices can hold 1-2 person suites or large open plan spaces that can hold up to 20 people. They are expandable, sectional and they don’t have lock-in clauses in the contract.

Short Term Offices

Are you in need of office space for 1-4 months? Short term offices are the perfect deal. They can be leased for one month or three and you only need to plug and play.

Branch / Representative Offices

You’ve broken into a new market, but you’re not sure whether the business will hold. A representative office is all you need. They can be set up quickly, and the lease is flexible.

Project Offices

Leys say your business needs additional workspace for a small project. Instead of leasing a new workspace, you can rent a project office that lets you run that project without disrupting normal activities.

Start-up Offices

When the idea is to start a small venture flexibly, you can go for a serviced start-up office. It can be a small 1-2 person office or a larger working space with a monthly lease.

{“@context”:”https://schema.org”,”@type”:”FAQPage”,”mainEntity”:[{“@type”:”Question”,”name”:”What is a virtual office in Singapore?”,”acceptedAnswer”:{“@type”:”Answer”,”text”:”A virtual office is a service that provides individuals and businesses the vital services of a traditional office without the need to rent physical space. Virtual offices give companies a telephone number, mail address, communication, technology, and video conferencing facilities.”}},{“@type”:”Question”,”name”:”How do I choose a virtual office?”,”acceptedAnswer”:{“@type”:”Answer”,”text”:”Top considerations when choosing a virtual office space:\n• Innovation: Check if they use cutting edge technology and innovation that is healthy for your operations.\n• Adaptability: Don’t choose a virtual office if you can’t scale and pay less for the services. \n• Customer Service: You need to ensure that the operator has a reputation for responsiveness and a personable attitude when handling clients. \n• Location: You’ll need the prestige if your clients are to trust and stick with your brand.\n• Financial stability: Check whether they are likely to be around in the near future.”}},{“@type”:”Question”,”name”:”Is a virtual office worth it?”,”acceptedAnswer”:{“@type”:”Answer”,”text”:”The business benefits of a virtual office include:\n• No commute time\n• Employees are more active\n• Flexibility and work-life balance\n• Leverage global talent\n• Less overhead\nSave money on technology”}}]}