Video conferencing is a critical component of doing business in the modern world. It enables business teams in different parts of the globe to communicate and collaborate regardless of the timeline or location. Businesses big and small stand to gain significantly from this technology when they rent video conferencing equipment.
What Is Video Conferencing?
Video conferencing is a technology that enables face to face communication between people in different global locations.
It’s simply a collaboration solution that allows participants to relay communication through an internet browser, PC mobile, or video device. Participants can engage and share visual communication elements.
Video conferencing or online video conferencing relies on hardware and software to send and receive audio-visual signals from two or more locations across the globe. It can be in the form of point-to-point or multipoint video conferencing systems.
Video conferencing can be used to hold a business meeting, teach classes, interview job candidates, or to stream live events.
Required Components of Video Conferencing Systems
A video conferencing system includes:
- A reliable network for data transfer- this needs to be a high-speed internet connection that mimics the voice over Internet protocol technology. LAN networks are also used
- A minimum of two cameras for the video input
- Two or more microphones-built in on a device or placed on an individual to provide audio input
- A computer, TV monitor, or a projector that relays the video output.
- Headphones or professional speakers that provide the audio output
- Hardware or software codecs-coding and decoding technology used to compress analog audio /video into digital from one end then decompress the same on the receiving end
- Echo reduction software that facilitates real-time audio
Types of Video Conferencing Systems
There are different types of video conferencing systems that your company can choose depending on current needs. Knowing the different types helps you choose the best.
Telepresence is positions participants in an up and close set up. There are big screens with cameras aligned at eye level. The idea is to make it look like attendees are sitting in one boardroom.
Integrated video conferencing systems are ideal for intensive group sessions. The VC equipment is positioned centrally. There is a central location where the primary equipment is placed.
Desktop video conferencing is perfect for people on the move or remote workers. The conferencing hardware and software are located in the PC or desktop. It’s conferencing inside your personal computer.
Serviced-based video conferencing requires the input of a carrier provider. The telecom company caters to the setup, and you pay for the services.
How Video Conferencing Works
The video conferencing process comprises two activities, namely compression, and transfer.
Compression is the process where the webcam and mic capture the audio-visuals as analog input.
Data captured as different elements requires massive bandwidth. However, codes are used to compress it into digital packets that travel faster over broadband or Wi-Fi connections.
The transfer phase involves the transmission of data packets to a receiving terminal. Here, they are decompressed into analog for viewing and audio cues.
Growing Demand for Video Conferencing in Singapore
Singapore’s business culture enjoys global acclaim. Business meetings are always happening. Different companies have realised the potential of video conferencing, meaning there’s a high demand for video conferencing services.
Luckily, video conferencing is no longer a luxury reserved for the Fortune 500-ers. Small businesses can leverage Video conferencing systems affordably thanks to the presence of video conference equipment suppliers who lease a range of equipment.
Considerations When Hiring Video Conferencing Equipment
The only way out for businesses with strained communication budgets is to go for video conferencing equipment on lease. It’s possible to rent crucial equipment on a short or long term basis. Some benefits come with the VC equipment hire option. However, you need to consider critical factors before you pick a video conferencing equipment lease provider.
Number of attendees
Before hiring conference equipment, check the number of participants involved. Ask whether you’re holding a one-to-one or a group based conference with attendees in different locations. The equipment you need for a board meeting differs from the average webcam set up. Check whether the leasing company provides equipment that meets such specifications.
Before hiring equipment, check whether your internal teams know how to operate the equipment. Since you don’t have an in-house technician, check whether the leasing company offers technical support. Choose a provider that handles, installation, testing, facilitation, and dismantling of the equipment after the meeting.
High-Quality multimedia capacity
The Video conferencing equipment you rent should provide high-quality media transmission. You want to make a presentation with additional videos, charts, or graphs. As such, ensure the equipment you rent can help you share additional files and media.
Is the VC equipment you intend to hire compatible with other platforms or browsers? You might want to consider that. Even though you have reliable connectivity, your conference might flop if you rent equipment with the disparity in their system specs. You cannot sync transmission if the hardware and software in different attendee locations is disparate.
Ease of Use
While the cost of renting video conferencing equipment is a critical consideration, ease of use is equally a concern. Go for equipment that offers simple to use interfaces. Your team should be able to operate these tools like ordinary office gadgets. Even though you’re leasing, its equipment simplicity that will guarantee a productive video conferencing session.
Benefits of Online Video Conferencing
Improved Productivity and Optimised Operations
Whether it is on a business or social purpose, video conferencing allows you to be in two places at the same time. Employees don’t need to travel, and they can maximize their time handling business-critical tasks. VC sessions significantly reduce the misconstructions associated with emails and phone communication. They deliver body cues and expressions that deliver messages compared to the average phone conversation.
If a business from one end of the globe wishes to relay important messages or proposals to a branch or overseas investors, video conferencing can help right away. Indeed, you don’t have to wait for all board members to take their seats. You can convene a VC session in the shortest time possible.
Improved communication and relationships
Video conferencing fosters relationships and trust among employees and executives. Global teas feel inclined to contribute to the wellbeing of the company even though the geographical proximity is prohibitive. With VC, a small business enjoys the chance to build highly productive relationships with potential partners on the other end of the globe.
Video conferencing drives increased participation from staff in dispersed locations. The video recording capability with most VC equipment allows those who missed crucial sessions to retrieve the info at their convenience.
Tips to Effective Video Conferencing
If you’re worried about missing a business-critical meeting at an overseas venue due to the current COVID 19 lockdown, technology offers you relief. Businesses are adapting to remote working tools and technology to drive collaboration and business continuity. Video conferencing guarantees such but there steps to take to ensure effective video conferencing.
Use a stable internet connection
Fast and stable internet connectivity is a critical component of successful VC sessions. Slow connections can hamper the audio and visual quality. Consider stable LAN connectivity. If you’re connecting wirelessly, consider advanced security and encryption.
Select a good video conferencing software
The right video conferencing software guarantees proper communication. Make sure that you’re using the latest version of the software. For maximum efficiency, check whether the said software is compatible with the OS.
Keep time zones in mind
A VC session involves participants from different parts of the globe. Always pick a time that is right for every attendee. You don’t want to mix up the dates or invitations since it could lead to confusion. Time zone issues can affect the productivity of your session.
Be acquainted with video conference features
Your attendees are probably not experts in Video conference equipment features. However, they must have a basic understanding of how to operate simple buttons.
Video Conferencing Equipment Capabilities
Before you rent video conferencing equipment, consider whether the tools offer these capabilities.
- High definition and Authentic HD video quality
- HD audio quality including multiple microphone support
- Seamless Interoperability with video conferencing software
- Sync abilities with VoIP services
- Easy diagnosis and troubleshooting
- Availability of scheduling, meeting room booking and calendar features
- Scheduled event reminder
- Dynamic, responsive video camera
- Multi-monitor support
- Support for web conferencing features and Screen-sharing
Top Video Conferencing Equipment Suppliers in Singapore
Esco provides collaborative tech solutions to businesses of all sizes. It provides unified communication in video conferencing and real-life telepresence. Esco strives to connect multiple locations with high-definition audio, video fidelity, and multi-point immersive conferencing.
· Intelligent Room Control
· Unified Communications
· Digital Media Interfacing
· Multi-point immersive conferencing
6 Harper Road, #06-08, Leong Huat Building, Singapore 369674
(65) 6743 3343
Video Conferencing Singapore About
Video Conferencing Singapore is a recognised industry provider in the design, installation, and provision of user-centric video conferencing solutions.
It helps local and global organizations to leverage communication using high definition video conferencing systems, integrated systems, and audio-visual integration.
Video Conferencing Singapore Services
· Video Conferencing Systems Design & Consultation
· Video Conferencing Deployment
· Audio Visual Integration
· Collaboration Software
· Meeting & Boardrooms Acoustics
Video Conferencing Singapore Address
Address: 20 Mandai Rd, Singapore 779394
Phone: (65) 6100 3477
Video Conferencing Singapore Telephone
(65) 6100 1278
Video Conferencing Singapore Email
Video Conferencing Singapore Website
Video Conferencing Singapore Operating Hours
Mon-Fri 9:00 AM – 5:00 PM
Sysnet System and Solutions is a professional Information Technology company providing business with cutting-edge technology. Since 2004, the company has provided integrated system solutions in video conferencing, audio-visual, and office collaboration fields.
· Automated Meeting Room
· Unified Communications
· Meeting Room AV Integration
· Video Conferencing System Implementation
237, Pandan Loop, #03-07, Westech Building,
· PaloAlto networks
VStream ranks high in the provision of excellent live Streaming services in Singapore. It enjoys 15 years of industry recognised proficiency in IT, AV, and video production services. It provides low latency transmission using scalable video conferencing solutions.
· Conference live streaming
· Event live streaming
· Video conferencing
37 Jalan Pemimpin, #06-03, Mapex Building 577177
VStream Operating Hours
Mon -Fri: 9 am to 6 pm
Avitcom offers fully-fledged video conferencing, audiovisual rental, and staging solutions for meetings, corporate events, and business conventions. It relies on modern and industry-proven leading edge AV solutions.
· On-site support services
· Video wall solutions
· System installation
· Video conferencing system design
· Project management
1091 Lower Delta Road #01-01, Singapore 169202
(65) 6471 1825
· Clock Audio
Cube Interactive About
Cube Interactive manages all risks associated with web conferencing designs and set up. It guarantees businesses a reliable AV and VC experience.
Cube Interactive offers customised audio visual and video conferencing solutions that are tailored to meet your meeting needs.
Cube Interactive Services
Audio Visual services
IT Infrastructure Integration
Cube Interactive Address
1003 Bukit Merah Central, INNO Centre, Singapore 159836
Cube Interactive Telephone
(65) 9828 7873
Cube Interactive Email
Cube Interactive Website
NETe2 Asia About
NETe2 Asia was launched in 2000 as a system integrator dealing with video conferencing, audiovisual, and video streaming applications.
As an industry influence, NETe2 Asia provides quality video conferencing and streaming services to government agencies, SMEs and MNCs.
NETe2 Asia Services
· Professional Consultation
· Audio Visual Telepresence Services
· Video Conferencing,
· Content Streaming
· Multimedia Networks.
NETe2 Asia Address
152 Paya Lebar Road #06-06 Citipoint Industrial Complex Singapore 409020
NETe2 Asia Telephone
(65) 6723 6363
NETe2 Asia Email
NETe2 Asia Website
NETe2 Asia Operating Hours
Mon-Fri 8:30 am-6:pm
NETe2 Asia Clients
MeetingCom provides collaboration technologies to help companies to achieve productive meeting experiences. As a full-service company, it helps in meeting room configuration on and offsite.
· Audio/ Video Services
· Web Communications Consulting
· Video conferencing
420 North Bridge Road, #06-40 North Bridge Centre Singapore 188727
(65) 6372 4388
· Interlink Electronics
· Converging Technologies Inc.
Enovec is the brainchild of seasoned audiovisual experts whose aim was to provide cutting edge AV and Multimedia solutions. It caters to the video conferencing needs of corporate, government, and private institutions.
· visual (Videowall & Displays)
· Professional Audio System
· Unified Communications
· Streaming & IPTV
· AV Control and Signal Management
59 Ubi Avenue 1, #04-13 Bizlink Centre, Singapore 408938
(65) 6802 1591
Enovec Operating Hours
· Ngee Ann Polytechnic
Katsuri is recognised for its blend of smart video conferencing and easy-to-use video conferencing apps. It provides Video conferencing solutions for all spaces, boardrooms, and huddle rooms for small and big enterprises
· AV Consultation
· Unified Collaboration and Communication
· Video Conferencing
· Audio Conferencing
· IT Integration
1 Coleman Street, #06-03 The Adelphi, Singapore 179803
(65) 6748 9916
GSQ Singapore specialises in video conference systems and AV Products. It operates under the auspices of SAVI Group.
GSQ provides the best video and audio conferencing equipment from recognised global brands.
· Cloud multiparty video conferencing solutions.
· Conference room solutions
· Conference Room Design
· System Integration
· GSQ Video Wall
14 Robinson Road #08-01A Far East Finance Building, Singapore 048545
(91) 98101 66450
· Hindustan times
3S Communication About
3S Communication has over 30 years, providing a broad spectrum of services in the Audio Video Industry. It’s backed up by a team of highly skilled AV technicians. 3S helps to set video conferencing meetings for maximum output.
3S Communication Services
· Project consultancy
· System integration
· Video conferencing
3S Communication Address
705 Sims Drive #04-15C Shun Li Industrial Complex Singapore 387384
3S Communication Telephone
(65) 6337 0168
3S Communication Email
3S Communication Website
3S Communication Operating Hours
3S Communication Clients
· Great Eastern
· OCBC Securities
· RHB Bank
Spectrum was established 11 years ago as a system integrator in the AV field. It boasts exceptional expertise in designing and installing Professional Audio Visual and video conferencing solutions for a variety of industries.
· Visual Presentations
· Video Streaming & Recording
· Video Conferencing
· AV Integration & Automation n
· Interactive Displays
3 Ubi Ave 3, Vertex Building Tower B #08-18, Singapore 408868
(65) 6722 3688
· EDB Singapore
AV-Science has been in the AV and video conferencing sector since its inception in 1985. It provides organizations with a wide range of Multimedia Presentation Equipment, audiovisual, Integrated Control Systems, and Video and Audio Conferencing Solutions. It partners with 40 global brands.
· Web, Video and Audio Conferencing Solutions
· Digital Audio Visual installation
· Integrated Control System
· Interactive Learning Technologies
· Video Streaming and Recording Solutions
Upper Aljunied Link, #08-06 Joo Seng Warehouse, Singapore 367902
(65) 6487 2322
Hyper Communications About
Hyper Communications is a recognised provider of unified communications. It enables enterprises to meet their objectives using cutting edge solutions, including VoIP telephony, web conferencing, and mobile connectivity.
Hyper Communications Services
· Unified communications
· Video conference
· Call center & software solutions
· Audiovisual & digital signage
Hyper Communications Address
315 Outram Road, #04-03A, Tan Boon Liat Building,
Hyper Communications Telephone
(65) 6336 0055
Hyper Communications Email
Hyper Communications Website
Hyper Communications Operating Hours
Mon-Fri 8:45am -6:00 pm
Hyper Communications Clients
· Bally Shoe Factories Ltd
· Barco Pte Ltd
· Bedok Methodist Church
· Believer Music
· Beng Hui Marine Electrical
SingTel delivers innovative digitisation solutions that enable businesses to ace their meeting needs. It relies on a robust global network, reliable IT infrastructure, and strategic partnerships with over 440 companies. SingTel empowers businesses with the capacity to transform digitally with seamless communication solutions.
· Voice and Collaboration
· Unified Communications (UC)
· Cloud Conferencing
· International Calls
1 Exeter Road, Comcentre #19-00, Singapore 239732
(65) 6838 2089
SingTel Operating Hours
· The Closet Lover
· Dubai gold
· Calsonic Kansei
· Cayman management consultancy
Grandstream is recognised for its prowess in the VoIP, video conferencing and video telephony sector. It has been helping Singaporean businesses with video conferencing solutions, flexible products, and customised functionality.
· Video Conferencing
· VoIP Telephony
· AV Consultancy
Singapore Office Blk-10, UBI Crescent, #06-44, UBI Tech Park (Lobby C), Singapore – 408564
Phone: (65) 65470561
West Corporation About
West Corporation provides communication and network infrastructure services. It offers cutting edge video conferencing solutions with a customised collaboration approach. It empowers organisations through its video conferencing platform to meet companywide objectives.
West Corporation Services
· Conferencing & Collaboration
· Audio Conferencing
· Video Conferencing
· Web Conferencing
· Collaboration Tools
West Corporation Address
456 Alexandra Road #13-01/02 Fragrance Empire Building Singapore 119962
West Corporation Telephone
(65) 6468 2255
West Corporation Email
West Corporation Website
Since 2014, Versatech has been providing an array of system integration solutions in the AV and video conferencing field. It specialises in audio-visual systems integration, live streaming, and commercial automation.
· Information Technology
· Audio Visual
· Unified Communications
· Security and Surveillance
· Professional Rental Services
514 Chai Chee Lane #05-15
(65) 6717 4208
· GovTech Singapore
· Singapore Management University
· Science Centre
· Slim Global Education
CrossPoint is a Singaporean managed services and business technology solutions, provider. It moved from providing office communication solutions to the supply of end-to-end business technology. It partners with global brands to provide seamless AV technology and equipment.
· Professional Services
30 Cecil Street, #19-08 Prudential Tower Singapore 049 712
(65) 6805 8720
· China Aviation Oil
Top Applications for Video Conferencing Technology
Although video conferencing has long been associated with business/corporate meetings, there are different uses for video conferencing technology today. Here are some video conferencing applications.
A 360-degree video conferencing set up with high fidelity cameras and quality audio can capture an entire team to team meeting regardless of location or time. Such a team building session is ideal when you need to drive productivity in global and remote offices.
For a webinar to score high, there is a need for high-quality visual and audio input. Webinar viewers will benefit if they’re not struggling to get the information you’re broadcasting. A professional VC set up will increase the success of your webinar and lead generation campaign.
Appropriate video conferencing equipment will help you present your products and services with a compelling approach. A business that leverages virtual product demos is likely to capture the imagination of the target audience or market successfully.
One-on-One Training and Support
When you invest in high-quality video conferencing equipment, your business can provide quality training for new employees in different locations seamlessly. When done right, the VC training sessions can help your company to get the right talents. It becomes easy to onboard representatives if you are offering remote jobs that can be done from any global location.
The traditional hiring process is tedious for companies. With high fidelity video conferencing equipment, you can hire the right talent with improved efficiency. The remote flexibility offered by VC technology guarantees visual cues better than an in-person interview.
Advantages of Renting Video Conferencing Equipment
The success of a multi-location meeting depends on the kind of video conferencing equipment in use. Your company doesn’t need to buy costly VC equipment if you need to hold a few sessions. The better option is to rent. Some advantages come with such a move, including:
Renting modern video conferencing equipment saves your company money. The rental company will handle the installation, and they can help you to plan for a flawless and highly productive VC session. Such an arrangement will cost you a small fraction of the amount you’d spend to purchase the equipment.
Preparing for a video conference can be tricky. If you or your staff have no idea on how to install the equipment, a rental company can inject convenience into the process. These firms provide seasoned technicians who will visualise your premises and set the equipment for maximum efficiency
Credible VC equipment providers have the best equipment in the market. They want to meet their client’s needs to the best of their ability. As such, they upgrade their hardware and software in line with the manufacturer’s recommendations. Your meeting leverages the latest and best-in-breed technology and maximises efficiency in the end.
State of the art VC technology
If you want to capture the attention of your participants in different geo-locations, an equipment rental company will provide state-of-the-art technology. You only need to inform them about the specifics of the meeting, and they will leverage the latest video conferencing software to meet your exacting needs.
Crucial Considerations When Renting Video Conferencing Equipment
Video collaboration is experiencing exponential growth globally. Video conferencing it more of a necessity than a luxury to small and established businesses. However, some companies go for the renting option instead of buying video conferencing solutions. Deciding on what equipment to rent is a tricky decision. There are crucial aspects you need to consider.
Network and Compatibility
Before renting VC equipment, the question of compatibility and network needs some answers. Some participants may be using endpoints whose OS may not support the devices on your end. You need to ask the rental company whether their technology is compatible and whether their network bandwidth is equally capable.
Video conferences share sensitive business case data and files. Before you hire hardware and software, consider the risk of getting hacked in the process. Your rental company needs to clarify the security software and encryption they use to keep your VC session safe from prying eyes.
When renting VC equipment, it pays to consider usability. Your participants are not tech-savvy when handling such equipment and tech. Although most tools are easy to use, ask your provider to demo a session before the actual meeting. A dry run can furnish attendees with essential equipment handling knowledge.
Consider the Cost
Purchasing video conferencing tools is an expensive proposition. When renting, check whether the provider is offering you excellent value for your money. The equipment you hire should enhance the productivity of every video conference you hold.
Must Have Video Conferencing Hardware for Your Meetings
Having a laptop for a VC session is more than essential. There are reasons why laptops are more preferred compared to desktops. Being portable, laptops offer employees to participate in a VC session on the fly. Additionally, today’s laptops have high-quality screens processors and high-definition webcams. You no longer need to purchase additional webcams.
In a VC session, it’s essential to see participants on the other end. The size matters, and so does the resolution. A superior 4k TV will suffice for a sizeable office setting. You can consider smart TV capabilities, or you can choose one with HDMI cables. Remember the size of your conference room before you rent a TV.
External speakers and microphones
External speakers are a necessity if you want a surround like an effect with the sound. You need a microphone since the inbuilt types aren’t reliable. The eternal mic makes it easy to minimise voice echo.
Whiteboard or smartboard
Whiteboards are crucial when you want to solve problems with your team. Smartboards leverage technology to help teams in different locations to solve the same. They can be digitised, saved, and shared with others. They enhance team collaboration regardless of the distance.
All-in-one video conferencing tool
An all-in-one video conferencing tool can “multi-task” the tasks of all the equipment listed above. An all in one conferencing hardware saves you money since you don’t need to hire equipment apiece. It simplifies the video conference set up and enables you to start meetings without much ado. A device with a built-in camera, speaker, and microphone offers an effortless setup. You can choose one with plug and play capabilities for a hassle-free experience.
What are the things you need for setting up a Video Conferencing?
– Good video conferencing software
– Good tools equipment