Top Notary Public in Singapore

top notary public singapore

What is a notary public? 

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A notary public is an appointed lawyer empowered to witness, authenticate and certify the execution of official documents, this can be either a person, a company or an organization. A document that is needed to be witnessed by a notary public would have the involved parties sign documents in-person, in front of the impartial lawyer who will then certify with an official seal that attests and certifies the identity of the incumbent. These documents are usually to be used in foreign countries. Notaries public throughout the world are viewed as state-appointed, impartial, and hold high regard for executing their due diligence and responsibilities. 

Notaries public vary in different countries and jurisdictions. In Singapore, notaries public are qualified lawyers with at least 15 years of experience, that are appointed by The Board of Commissioners for Oaths and Notaries Public. The surrounding rules and laws are regulated by the Notaries Public Act. 

What does a notary public do? 

Notaries Public in Singapore are empowered to Notarize documents, to issue Notarial certificates. For purposes of this article, this is not to be confused with a Commissioner of Oaths, as only a Notary Public is empowered to witness deeds/documents to be used in a foreign country. 

Let’s break these down further

Attesting of signature and statutory declaration 

If a person takes an oath, for affirmation with a statement, that a document is said to be genuine and truthful, this is then known as an affidavit or statutory declaration. A notary public is able to attest to such documents or be the one to administer the oath itself. 

Witnessing the execution of documents

Essentially, the execution of documents simply means that the Notary Public witnesses the signing of documents by the required parties. Should the law require a number of parties or witnesses to be present at such a formality, a Notary Public is empowered to be an impartial witness to attest to this. These documents are usually required to be used overseas. 

Certifying true copies of documents 

For purposes of showing proof that certain documents are true when using it overseas, a notary public may do so by doing their necessary due diligence in studying the originals ie. making reference calls, downloading from official websites. These documents could range from educational transcripts, marriage certificates, birth certificates to identification certificates, and incorporation of companies.

Protesting bills of exchange 

A bill of exchange is like a cheque, where one party has to pay a fixed sum to another party. As the name suggests, protesting an exchange of such a bill happens when the intended recipient is not able to collect the due payment. This can be done by enlisting the help of a Notary Public

Entering a ship’s protest

Rather interestingly enough, a notary public is also empowered to record a Ship’s Protest. A Ship’s protest is when the captain of a ship makes an oath of declaration that any damage to a ship or its cargo was due to mother nature, rough seas or a maritime accident and not due to the Captain’s fault. This protest essentially is to protect the crew from any liabilities of the ship and its cargo.

How do I find a notary public in Singapore? 

There are well over 600 notaries public in Singapore, all of which are qualified lawyers and appointed by The Board of Commissioners for Oaths and Notaries Public. Here are 20 for easy reference:

Singapore Notary Public Top Notary Public in Singapore

Notary Public

Singapore Notary Public

Speciality Online legal service
Pricing Dependent on type of notarial service
Website https://singaporenotarypublic.com/#services
Address 135 Middle Road #05-11 Bylands Building Singapore 188975
Telephone 65 6338 1810
Operating Hours Mon – Fri: 9am – 6pm

 


Notary Public Top Notary Public in Singapore

Notary Public

Singapore Notary Public Harry Sim

Speciality
  • Witness and execution of documents
  • Commissioner for Oaths
Pricing Dependent on type of notarial service
Website https://www.notarypublic.com.sg
Address HDB Hub, 490 Lorong 6 Toa Payoh, #03-17 Singapore 310490
Telephone  65 6222 2966
Operating Hours Mon – Fri: 9am – 6pm

 


Notary Singapore Top Notary Public in Singapore

Notary Public

Notary Singapore

Speciality
  • Witness and execution of documents 
  • Commissioner for Oaths
  • Solicitors
Pricing Dependent on type of notarial service
Website http://notarysingapore.sg
Address 51A Upper Weld Road S207408
Telephone 65 6392 3995
Operating Hours Mon – Fri: 9am – 6pm

 


Lim hin Chye Top Notary Public in Singapore

Notary Public

Lim Hin Chye & Co

Speciality
  • Witness and execution of documents 
  • Commissioner for Oaths
  • Solicitors
Pricing Dependent on type of notarial service
Website https://www.facebook.com/LHCnCo/
Address 111 North Bridge Road, #05-24, Peninsula Plaza, Singapore 179098
Telephone 65 6332 1183
Operating Hours Mon – Fri: 9am – 6pm

 


Pereira and Tan Top Notary Public in Singapore

Notary Public

Pereira & Tan LLC

Speciality
  • Notary Public
  • Commissioner for Oaths
  • Corporate and Commercial Litigation
Pricing Dependent on type of notarial service
Website https://www.pereiraandtan.com/
Address 141 Middle Rd, #04-02 GSM Building, Singapore 188976
Telephone 65 6339 0359
Operating Hours Mon – Fri: 9am – 6pm
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Tan Yew Teck Top Notary Public in Singapore

Notary Public

TYT Law Practice

Speciality
  • Notary Public
  • Commissioner for Oaths
  • Online Appointments
Pricing Dependent on type of notarial service
Website https://singaporelegaladvice.com/lawyer/tan-yew-teck/
Address 24 Raffles Place, #28-00 Clifford Centre, Singapore 048621
Telephone
65 6637 8618
Operating Hours Mon – Fri: 9am – 6pm

 


Sim Teow Leng Top Notary Public in Singapore

Notary Public

Sim Teow Leng & Co

Speciality
  • Notary Public
  • Commissioner for Oaths
  • Power of Attorney
  • S&P of Property
  • Weekend Appointments
Pricing Dependent on type of notarial service
Website http://simteowleng.sg/
Address 20 Maxwell Road #09-02/03 Maxwell House Singapore 069113
Telephone 65 6225 3636
Operating Hours Mon – Fri: 9am – 6pm

Weekends by appointments only

 


HOH Top Notary Public in Singapore

Notary Public

HOH Law Corporation

Speciality
  • Notary Public
  • Criminal Law
  • Commercial Law 
  • Intellectual Property
Pricing Dependent on type of notarial service
Website https://www.hoh.com.sg/
Address 60 Paya Lebar Road #04-42, Paya Lebar Square, Singapore 409051
Telephone 65 65534800
Operating Hours Mon – Fri: 9am – 6pm

 


Chiu Cheong Top Notary Public in Singapore

Notary Public

Chiu Cheong LLC

Speciality
  • Notary Public
  • Conveyancing
Pricing Dependent on type of notarial service
Website https://www.chiucheong.com
Address 490 Lorong 6 Toa Payoh #09-15 HDB Hub (Biz 3 Lobby 1) Singapore 310490
Telephone 65 6397 6690
Operating Hours Mon – Fri: 9am – 6pm

 


Janice Lim Top Notary Public in Singapore

Notary Public

Mark Tan LLC

Speciality
  • Notary Public
  • Commissioning Services
  • Translation Services
Pricing Dependent on type of notarial service
Website https://www.conp-sg.com
Address The Adelphi, 1 Coleman Street, #05-02C Singapore 179803
Telephone 65 8503 0996
Operating Hours Mon – Fri: 10.30am – 5pm

After office hours by appointment only

 

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GJ Claw Top Notary Public in Singapore

Notary Public

Gloria James-Civetta & Co

Speciality
  • Notary Public
  • Family Law
  • Corporate and Commercial Law
Pricing Dependent on type of notarial service
Website https://www.gjclaw.com.sg/
Address 3 Church Street #15-04 Samsung Hub Singapore 049483
Telephone 65 6337 0469
Operating Hours Mon – Fri: 9am – 6pm

 


Tan And YIP LLC Top Notary Public in Singapore

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Notary Public

Tan & Yip LLC

Speciality
  • Notary Public
  • Civil & Commercial litigation
  • Criminal Law
  • Debt Recovery
Pricing Dependent on type of notarial service
Website http://www.tanyip.com.sg
Address 24 Peck Seah Street #05-11 Nehsons Building, Singapore 079314
Telephone 65 6323 0030 / 65 6323 0031
Operating Hours Mon – Fri: 9am – 6pm

 


Justicius Top Notary Public in Singapore

Notary Public

Justicius Law Corporation

Speciality
  • Notary Public
  • Adjudicators & Mediators
Pricing Dependent on type of notarial service
Website https://justicius.sg
Address 133 New Bridge Road #08-08
Telephone 65 6532 5111
Operating Hours Mon – Fri: 9am – 6pm

 

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Pang Kok Foo Top Notary Public in Singapore

Notary Public

Pang Kok Foo & Co

Speciality
  • Notary Public
  • Commissioner for Oaths
Pricing Dependent on type of notarial service
Website https://pang-kok-foo-co.business.site/
Address 60 Paya Lebar Rd, #09-42 Paya Lebar Square, Singapore 409051
Telephone 65 63341228
Operating Hours Mon – Fri: 10am – 6pm

 


William Louis Top Notary Singapore

Notary Public

William Poh & Louis Lim

Speciality
  • Notary Public
  • General legal services
Pricing Dependent on type of notarial service
Website http://www.williamlouis.com
Address 21B Mosque Street S(059501)
Telephone 65 6337 9677
Operating Hours Mon – Fri: 9am – 6pm

 


S H tan Top Notary Public in Singapore

Notary Public

S H Tan & Associates

Speciality Notary Public
Pricing Dependent on type of notarial service
Website https://www.lawguidesingapore.com/directory/law-firm/s-h-tan-associates/
Address 150 Orchard Road Orchard Plaza # 07-16 Singapore 238841
Telephone 65 6533 9050
Operating Hours Mon – Fri: 9am – 5pm

 


Astute Legal Top Notary Public in Singapore

Notary Public

Astute Legal LLC

Speciality
  • Notary Public
  • Conveyancing
  • Power of Attorney
Pricing Dependent on type of notarial service
Website https://www.astutelegal.com.sg
Address 60 Paya Lebar Road #06-25 (Lobby 1) Paya Lebar Square, Singapore 409051
Telephone 65 6385 2723
Operating Hours Mon – Fri: 9am – 6pm

 


Mallal And Namazie Top Notary Public in Singapore

Notary Public

Mallal Namazie

Speciality
  • Notary Public
  • Banking
  • Litigation
  • Estate
Pricing Dependent on type of notarial service
Website http://www.mallalnamazie.com
Address No. 18 Cross Street #14-01 China Square Central, Singapore 048423
Telephone 65 6225 6511
Operating Hours Mon – Fri: 9am – 6pm

 


Eng leong Top Notary Public in Singapore

Notary Public

Eng Leong & Partners

Speciality Notary Public
Pricing Dependent on type of notarial service
Website https://www.lawguidesingapore.com/directory/law-firm/eng-leong-partners/
Address 10 Anson Road International Plaza # 13-03 Singapore 079903
Telephone 65 62228744
Operating Hours Mon – Fri: 9am – 5.45pm

 


Ella Cheong Top Notary Public in Singapore

Notary Public

Ella Cheong LLC

Speciality
  • Notary Public
  • Intellectual Property
Pricing Dependent on type of notarial service
Website https://www.ellacheong.asia
Address 300 Beach Road, #31-04/05 The Concourse, Singapore 199555
Telephone 65 6692 5500
Operating Hours Mon – Fri: 9am – 6pm

 


Why do you need a notary public?

Essentially, the straightforward answer is to deter fraudulent activities. Certain official documents require more than just signatures, and it is absolutely necessary for a qualified professional to deter and fraud.

The representative will perform due diligence and verify the identity of all parties, as well as verbally confirm all parties are understandably aware of what they are signing and not under any duress or coercion, such documents can be considered legitimate and legally binding. One such example of the necessity of such executions will be cross-border deals between businesses and organizations. 

Authenticating the notarisation 

You may think that having paid a lawyer to do all the above is good enough. The bad news is that certain documents require even more steps to be taken after notarization. The process of this is called legalization, in which the already authenticated document is further authenticated by the Singapore Academy of Law or the Ministry of Foreign Affairs. If deemed necessary, it may even be required to be legalized by the respective embassy of the foreign country. 

If you think you misread that, yes it is an authentication of an already authenticated document. Again, this is to prevent fraud of any kind. Strictly speaking, all these are only possible for Commonwealth countries, but we’ll leave that for another topic in itself!

Fees payable for notarisation of documents 

As Notaries public are appointed by the Board of Commissioners for Oaths and Notaries Public, most of their fees are fixed by the law. This is to make sure no appointed lawyer profiteers from this service, which in essence goes against the principles of the requirements of such an appointment, which is to be impartial and never for self-gain. However, for notarial fees not fixed by law, law firms are encouraged to charge reasonably for their services. 

For the simplicity of this article, these are the fixed fees for common notarial services listed above. For more in-depth and specific services and fees, do consult the law firm.

Notarial execution of documents

  • By one person: $40
  • For second party to the same document: $20
  • For each additional party to the document: $10
  • For each exhibit marked on or attached to the document: $10

Statutory declaration

  • For one party: $40
  • For a second party to the same statutory declaration: $20
  • For each additional party to the statutory declaration: $10
  • For each exhibit marked on or attached to the statutory declaration: $10

Certifying true copy

  • Examining and certifying as to the correctness of the copy of any document (where the notary public is required to affix a seal): $10 for the first page and $2 for each subsequent page
  • Examining and certifying as to the correctness of the copy of any document (where the notary public is not required to affix a seal): $5 for the first page and $1 for each subsequent page
  • Where a notarial certificate and seal are required to be affixed: $75
  • Preparing and completing a special notarial certificate, in addition to the above charges: $75 (No additional charge to be made for each certificate)

Are notary fees negotiable?

Everybody loves a cheap deal. But before you think of that, fees that are fixed by the law are strictly non-negotiable because well, they are fixed by the law. You may, however, consult the law firm for other notarial fees that are not fixed by the Notaries Public Rules. 

With so many legal processes and steps to follow, it might get confusing as to whether your documents suffice. For example, a simple and straightforward Notarization process could be as fast as 30 minutes. Some law firms even provide such expedited processes for same-day notarization for urgent needs.

However, it is worth noting that with effect from October 2019, it is mandatory for all notarized documents to be authenticated by Singapore Law Academy. These authentication fees are also collected upfront by the Notary Public to be paid to Singapore Law Academy. Therefore, it is best to always consult with the law firm for the right advice. 


Editor’s Note:

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While every precaution has been made to ensure the accuracy and fairness of this listing, we acknowledge that they may be inaccuracies. Therefore, we urge you to contact the service provider above for the correct information and/or contact us with the correct information.

If you are a service provider and wish to be featured in this listing (MediaOne reviews are read by hundreds of thousands of Singaporeans), please contact us at enquiry@mm.com.sg. There is no charge! Please allow us up to 3 working days to review before adjusting the information or including your entry.

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About the Author

Tom Koh

Tom is the CEO and Principal Consultant of MediaOne, a leading digital marketing agency. He has consulted for MNCs like Canon, Maybank, Capitaland, SingTel, ST Engineering, WWF, Cambridge University, as well as Government organisations like Enterprise Singapore, Ministry of Law, National Galleries, NTUC, e2i, SingHealth. His articles are published and referenced in CNA, Straits Times, MoneyFM, Financial Times, Yahoo! Finance, Hubspot, Zendesk, CIO Advisor.

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