Top Document Management Solutions Providers in Singapore

Top Document Management Solutions Providers in Singapore

What is Document Management (DMS)?

Document management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper-based information captured through the use of a document scanner.

Document management is how your organization stores, manages, and tracks its electronic documents.

Now, one may define document management as the software that controls and organizes documents throughout an organization.

It incorporates document and content capture, workflow, document repositories, COLD/ERM, and output systems, and information retrieval systems.

Additionally, the processes used to track, store, and control documents.

Documents, whether electronic or paper, are an essential component of every single existing enterprise.

Managing business information, sometimes from several sources, can be a challenging task.

Based on the operations of your company, a document management system (DMS) that captures, stores, and retrieves both paper and electronic documents can offer multiple major improvements to your organization.

Benefits of document management systems:

Reduced Storage Space
Enhanced Security
Improved Regulatory Compliance
Easier Retrieval
Better Collaboration
Better Backup and Disaster Recovery
Less Calculable Benefits

sql view Top Document Management Solutions Providers in Singapore

Document Management Solutions

SQL View

Specialty

SQL View was founded to serve the Singapore Government. It has always been in SQL View’s DNA to explore unchartered grounds. KRIS Document Management System, their Flag Ship product is a Christopher Columbus kind of product. They became one of the first to be able to digitally sign their documents.
Services: Electronic Document management system, HR Document management system, construction document management software, record management system, facility management system

Pricing

Request a quotation: [email protected]

Website

https://www.sqlview.com.sg/

Address

60 Kaki Bukit Place #03-14 Eunos Techpark S415979

Telephone

+65 9459 6081
Operating Hours

9 am to 6 pm

 


weaver Top Document Management Solutions Providers in Singapore

Document Management Solutions

Weaver

Specialty

Since their founding in Shanghai, Weaver has been focused on providing digital collaboration platforms to their clients. Today they are a market-leader in China in the field of digital collaboration and workflow digitization platform. In 2019, they began their expansion into the APAC market in Singapore as their regional HQ.

Services: Document management, Contract management, Remote working platform, HR management, Enterprise mobility

Pricing

Request a quotation: [email protected]er.com.sg

Website

https://weaver.com.sg/

Address

OUE Downtown Gallery, #22-08 6 Shenton Way Singapore, Singapore 068809

Telephone 

+65-6908 5816

Operating Hours

9 am to 6 pm

 


RDS Top Document Management Solutions Providers in Singapore

Document Management Solutions

RDS

Specialty

RDS Group is the largest business process outsourcing company in Indonesia which provides document imaging, data capture and print services. They provide outsourcing services to companies from all industries. A document management system used to store, manage, and control digital documents in a centralized repository for document search, retrieval and archival.
Service: Digital content management, integration, document retention, mobile application, document retrieval and search

Pricing

Request a quotation: [email protected]

Website

http://www.rds.sg/
Address

25 Bukit Batok Crescent #09-09 The Elitist Singapore 658066

Telephone

(+65) 6909 0555

Operating Hours

9 am to 5 pm

 


Modular Info Tech Top Document Management Solutions Providers in Singapore

Document Management Solutions

Modular Infotech

Specialty

Ever since Modular InfoTech (Singapore) Pte Ltd was established, they have served key industries including ministries, statutory bodies, education, healthcare, marine. They can, therefore, guarantee to be able to aid your team to set up an efficient document management system with the key tools that would increase your workplace productivity.
Services: Document management system, ship management software, workflow management system, robotic process automation, document scanning services

Pricing

Request a quotation: [email protected]

Website

https://www.modular-infotech.com.sg/
Address

#02-01 (The Centrum), Tat Ann Building, 40 Jalan Pemimpin, Singapore 577185

Telephone

+65 6256 5939

Operating Hours

24/7

 


yonyou Top Document Management Solutions Providers in Singapore

Document Management Solutions

Yonyou

Specialty

They specialize in research, development and provision of software and solutions for Enterprise Resource Planning (ERP), Supply Chain Management (SCM), Customer Relationship Management (CRM), Human Resources Management (HRM), Business Intelligence (BI) and Office Automation (OA) for companies. Archive official documents, project profiles, operational records, and publications in hierarchies for dissemination.
Services: Digitalization, Integration, Communication, Knowledge Transmission, Contract Management

Pricing

Request a quotation: [email protected]

Website

https://www.yonyou.com.sg/

Address

8 Temasek Boulevard Suntec Tower 3 10-03 Singapore 038988

Telephone

+65 6515 0800

Operating Hours

9 am to 6 pm

 


RapidCloud Top Document Management Solutions Providers in Singapore

Document Management Solutions

Rapid Cloud

Specialty

RapidCloud is SEA’s premier enterprise cloud computing solutions provider. They focus on providing high quality, affordable services for their clients. They provide innovative solutions to over 46,000 clients ranging from small and medium enterprises (SME) to large scale enterprises (LSE) and government institutions. RapidDOCS is a cloud-based Document Management System.
Services: Document Management System, workflow, approval, retrieval, archival & searching
Pricing

Request a quotation: [email protected]

Website

http://www.rapidcloud.sg/
Address

2 Leng Kee Road, 05-09 Thye Hong Centre, 159086

Telephone

+65- 3100 0111

Operating Hours

9 am to 6 pm

 


point star Top Document Management Solutions Providers in Singapore

Document Management Solutions

PointStar

Specialty

PointStar was established in 2008 as a regional cloud services provider. As one of the pioneers in cloud solutions, they have transformed over 2,500 businesses, organisations, and institutions across the globe with industry-leading cloud services from technology giants like Google Cloud, Cisco Meraki, Oracle NetSuite. Cloud computing transforms businesses digitally.
Services: Document management system, AODOCs, google drive enterprise, cloud computing, document storage

Pricing

Request a quotation: [email protected]

Website

https://www.point-star.com/

Address

994 Bendemeer Road #06-01 Singapore 339943

Telephone

+65 6773 0987

Operating Hours

9 am to 6 pm

 


sg canon Top Document Management Solutions Providers in Singapore

Data Management Solutions

Canon

Specialty

Therefore™, Intelligent document solutions: A scalable document management solution that allows the efficient capture, retrieval, index and archival of information, improving the workflow of documents in small-sized or large-scale enterprises. Document management software,
Document workflow Multi-function Printers (MFP), integration. Electronically file all types of information from many different sources seamlessly.
Services: Document management software, Document workflow, Multi-function Printers (MFP) integration, Intelligent document solutions, archival of information

Pricing

Request a quotation: [email protected]

Website

https://sg.canon/
Address

1 Fusionopolis Place #02-20 Galaxis (West Lobby) Singapore 138522

Telephone

+65-6-86-22666

Operating Hours

8 am to 6 pm

 


brother Top Document Management Solutions Providers in Singapore

Document Management Solutions

Brother

Specialty

Document Management System: Increase efficiency with smart ways to manage your content and workflow in the office. Brother’s automated DMS helps to automate your processes, enhance collaboration, and stay competitive in the following ways: Coordinate the simultaneous editing of documents to prevent overwriting changes. De-clutter scanning and digitizing your documents.
Services: Document Management, scanning, digitizing, automate your processes, enhance collaboration

Pricing

Request a quotation: [email protected]

Website

https://www.brother.com.sg/

Address

10 Eunos Road 8 #14-01/02 Singapore Post Centre Singapore 408600

Telephone

1800 276 8437

Operating Hours

9 am to 6 pm

 


IBase Top Document Management Solutions Providers in Singapore

Document Management Solutions

iBase Technology

Specialty

Dokmee is a secure, easy to use document management system designed for a variety of purposes including document capture and storage, search and retrieval, and file sharing. Dokmee adapts to any business model by maximizing accessibility and functionality in repositories of all sizes, while increasing collaboration and communication between users.
Services: Document management system, document capture, document storage, search and retrieval, file sharing

Pricing

Request a quotation: [email protected]

Website

https://www.ibase.com.sg/
Address

No. 19, Kallang Ave, #04-151, Singapore 339410

Telephone

+65-65572516

Operating Hours

9 am to 6 pm

 


LexMArk Top Document Management Solutions Providers in Singapore

Document Management Solutions

Lexmark

Specialty

Lexmark solution streamlines processes to save time, money. Lexmark recognises the need for electronic capture and management of paper documents. Lexmark also recognises that paper still drives processes in the Federal Government and that newly created paper documents need to be captured and managed as part of the overall process.
Services: Document Management, multifunction printers, capture documents electronically, scan documents, streamline document processing

Pricing

Request a quotation: [email protected]

Website

https://www.lexmark.com/en_sg
Address 238A Thomson Road #13-03/05 Novena Square Tower A Singapore 307684

Telephone

(+65) 6467 9898

Operating Hours

9 am to 5.30 pm

 


Fuji Xerox Top Document Management Solutions Providers in Singapore

Document Management Solutions

Fuji Xerox

Specialty

Use a simpler way to store, secure and manage documents. By reducing workflow complexity and eliminating unnecessary IT costs, you can boost the agility of your business. Their Document Management Solution offers growing companies secure and location-free access to business documents. With a dynamic document sharing environment, improve company collaboration.
Services: Cloud server, document storage, document management, document search, document access
Pricing Request a quotation: [email protected]

Website

https://www.fujixerox.com.sg/
Address 80 Anson Road #01-01 Fuji Xerox Towers Singapore 079907

Telephone

+65- 6766 8888

Operating Hours

8.30am – 5.30pm | Monday to Friday
8.45am – 12.00pm | Saturday
Closed on Sunday and Public Holidays

 


E Tag Top Document Management Solutions Providers in Singapore

Document Management Solutions

eTag RFID

Specialty

First established in 2011 as a RFID Tag manufacturing business by two engineers. The company quickly grew to become an established RFID-solutions provider for private businesses and public services when it was awarded the Emerging Enterprise Award in 2013. This annual award marks the celebration of innovation, resilience in SMEs.
Services: Logistics, Construction, IT, Document Management, Healthcare
Pricing Request a quotation: [email protected]

Website

https://e-tagrfid.com/
Address 11 Yishun Industrial Street 1, #01-102/103 Northspring Bizhub Singapore 768089

Telephone

+65 9689 2411

Operating Hours

9 am to 6 pm

 


Cutech Top Document Management Solutions Providers in Singapore

Document Management Solutions

Cutech

Specialty

Cutech’s Document Management Solution for Equipment Manufacturers and Fabricators. Issues faced by any fabricator will be making sure all the documents are properly approved by all the parties and signed off. Without the proper signoff, the invoices cannot be paid. Cutech helps with unique cuteQM based software for the industry.
Services: Document Management Solution, create documents, manage documents, track documents, document handling
Pricing Request a quotation: [email protected]

Website

http://cutechgroup.com/
Address 3 Soon Lee St, #03-18 Pioneer Junction, Singapore 627606

Telephone

+65 66650187

Operating Hours

8.30 am to 6 pm

 


Mitsui Top Document Management Solutions Providers in Singapore

Document Management Solutions

MITSUI-SOKO

Specialty

Mitsui-Soko Co. was established in 1909 after serving as the warehouse division of Mitsui Bank. During intervening years, Mitsui-Soko, and its consolidated subsidiaries have steadily expanded their bases in principal diverse range of logistics services in Japan and overseas, including port terminal operations and overland transportation, warehousing, and records management.
Services: File management software program, Organizing data entry, Retrieval by Scanning, Inventory in hard & soft copies, Inventory in hard & soft copies
Pricing Request a quotation: [email protected]

Website

https://www.mitsui-soko.com.sg/
Address No.2 Pioneer Sector Lane, Singapore 628321

Telephone

(+65) 6227-6935

Operating Hours

8.30 am to 5.30 pm

 


Connexity Top Document Management Solutions Providers in Singapore

Document Management Solutions

Connexivity

Specialty

Documents are the lifeblood of any business; production makes up for substantial expenditure. An output management system that can help optimize your company’s print output without compromising on quality. With uniFLOW, Canon’s output management solution, they assisted more than 600 corporations to reduce print costs and improve profit margins significantly.
Services: Document Management System, Open Bee™ Portal, document management solutions, Web based document management, Centralization of documents, Workflow
Pricing Request a quotation: [email protected]

Website

http://www.connexity.com.sg/
Address 42 Toh Guan Rad East #01-81 Enterprise Hub Singapore 608583

Telephone

+65-6744-8488

Operating Hours

8.30 am to 5.30 pm

 


Grey Scale Top Document Management Solutions Providers in Singapore

Document Management Solutions

Grey Scale

Specialty

Their Document Management System packs powerful functionalities to consolidate all your document and content management on one single platform. They are browser-based, platform neutral, available on-premises and on-cloud, and can be integrated with all recognized ERP applications, making OfficeDMS one of the most versatile and scalable system in the market.
Services: Centralized Data Warehouse, Automatic Workflow Management, Customized Dashboards & Reports, Intuitive Search Alternatives, Document Version Control
Pricing Request a quotation: [email protected]

Website

https://greyscale.sg/
Address 314 Tanglin Road #01-09 Singapore 247977

Telephone

+65 6684 2468

Operating Hours

8.30 am to 6 pm

 


Easishare Top Document Management Solutions Providers in Singapore

Document Management Solutions

Easi-Share

Specialty

EasiShare, an IDA-Accredited Product, is a Document Management System created by Inspiretech. Hand is a reseller of EasiShare and shares its vision for sharing and transferring files securely for an enterprise. EasiShare allows secure enterprise file management addressing mobility and BYOD. Being a secured document management system, EasiShare empowers users.
Services: Cloud business management suite, Netsuite software, Helios expense management system, Enterprise resource planning consulting, Manufacturing Execution System SMART factory
Pricing Request a quotation: [email protected]

Website

https://easishare.com/
Address 17 Changi Business Park Central 1, #05-06A, Honeywell Building, Singapore 486073

Telephone

+65 67831929

Operating Hours

9 am to 6 pm

 


Smart Cursors Top Document Management Solutions Providers in Singapore

Document Management Solutions

SmartCursors

Specialty

Cloud Foundation: Multi layered architecture starting with the strong, agile & resilient Cloud foundation platform. Modern cloud storage and data protection to power your cloud journey. Agility & Resilience built-in through a strong cloud architecture. Seamlessly communicate, interface, and share best practices. Analytics Everywhere, Access to real-time data on location.
Services: API, Cloud foundation platform, cloud storage, data protection, cloud architecture
Pricing Require a quotation: [email protected]

Website

https://smartcursors.com/
Address 60 Albert Street #14-04 OG Albert Complex Singapore 189969

Telephone

(+65) 6336 5500

Operating Hours

9 am to 6 pm

 


NEosys Top Document Management Solutions Providers in Singapore

Document Management Solutions

Neosys

Specialty

They can help their customers better manage both their physical and digital communications with therange of relevant SaaS solutions. Their document management system and data quality and analytics solutions ensure you deliver the right message to the right person. Flexible & Powerful Multichannel Output Management Software. Document Management System.
Services: Document management system, Output Management Software Impress Cloud, Output Management Software OMS-500, Document Management Software OMS-200, customer communications

Pricing Request a quotation: [email protected]

Website

https://neosys.com.sg/
Address 60 Albert Street #14-04 OG Albert Complex Singapore 189969

Telephone

(+65) 6336 5500

Operating Hours

9 am to 6 pm

 


Benefits of Document Management Solutions

1. Reduced Storage Space

Commercial property costs are rising exponentially, skyrocketing  and so is the expense to store paper documents.

A software-based document management solution (DMS) that can reduce the need for file cabinets, boxes and storage bins is an asset to any business, clearing up clutter and making space for occupancy.

Documents that must be stored as hard copies can often be stored in more affordable locations, such as an offsite warehouse or vault.

 

2. Enhanced Security

Document security is essential for organizations of any size to keep confidential data under lock and key.

DMS provides better control over confidential documents and access to documents can be guarded at the folder level for different groups or individuals.

Also, a DMS leaves a trackable trail of who has viewed a document, when it was accessed, and how it may have been modified.

Managed documents are highly traceable and can be tagged to allow for automated alerts.

3. Improved Regulatory Compliance

Compliance requirements for specific documents can be quite intricate.

Breaking, trespassing laws can lead to fines, revoked licenses, and in some cases criminal liability.

Federal and state regulatory regulations such as Sarbanes Oxley and HIPAA mandate strict security and privacy guidelines.

DMS reduces the risk of non-compliance.

Records retention schedules, for example, can be automated, and new documents can be more easily classified and stored.

4. Easier Retrieval

Searching for and retrieving documents can be highly time consuming – and we all know time is a valuable resource.

In fact, these statistics demonstrate the costs related to the usual time spent managing paper documents: Why document management systems?

Because it costs $20 to file a document, $120 to find a misfiled document, and $220 to reproduce a lost document

Organizations spend $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 in labor to reproduce a lost document.

7.5% of all documents get lost; 3% of the remainder get misfiled.

Professionals spend 5 to 15% of their time reading information, and up to 50% of their time looking for it.

A document management system can be a powerful, time-saving tool.

Depending on the solution implemented, a DMS can retrieve files by a word or phrase in a document – full text search, or DMS can apply index categories to a document or folder.

Easier integration with business applications facilitates access to critical information.

DMS also gives the opportunity to access documents remotely. If there is internet connection, documents can be accessed from anywhere.

5. Better Collaboration

With DMS, information sharing, and collaboration can be a lot easier.

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Documents captured from different sources can be accessed from all locales. Electronic imaging makes sharing documents over a network via email or the Internet possible.

DMS provides greater visibility to business processes and can allow for better workflow monitoring.

Authorized access by external users can be allowed and monitored. DMS also offers Version Control which allows for older versions of the same document to be recovered if needed.

This feature is important if several parties work on the same document and there are changes made to a document that were not authorized or licensed to occur.

6. Better Backup and Disaster Recovery

All document management solutions should include a data backup and emergency recovery plan.

With digital archiving as a backup, paper documents are protected from fire and flood and other disasters.

With a DMS, documents are highly traceable and can be tracked within a range of criteria.

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Also, because imaged documents are centrally stored, they cannot be lost or misplaced after viewing.

Documents are less likely to be misfiled, and if so, they are easier to locate with cross-indexing.

Documents can be digitized and archived at their point of entry into the system.

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7. Less Calculable Benefits

Several less apparent benefits of a document management system include:

Flexibility
Competitiveness
Improved client relations
Peace of mind

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Time is valuable, and time saved is a definite benefit of DMS that often translates directly into increased productivity.

Faster and more efficient document retrieval can improve staff morale and raise client satisfaction.

Also, document management solutions are scalable to meet the changing needs of any enterprise.

Proper document management systems can reap lavish profits for you and your outfit.

Document Management in Singapore

Yonyou, a Singaporean document management firm offers:

Digitalization

Seamless dissemination and information capture prevent data loss and resource-wasting.

Integration

The integration of operations and business provides the total solution for the construction industry.

Communication

Internal and external information exchange by Webs or mobile devices makes communication unimpeded.

Knowledge Transmission

Archive official documents, project profiles, operational records, and publications in a hierarchical tree structure to transfer experience and knowledge among employees.

Sample costs of Document management system in Singapore

Prices for Document Management Software
Single User average starting cost of $1,332.
$10,650 – $13,313 typical cost for 10 Users
$2,662– $6,656 average cost of Set-Up, Consulting Fees
Hosted Document Management Services Price Range $665 to $3,395 per year.


Editor’s Note:

While every precaution has been made to ensure the accuracy and fairness of this listing, we acknowledge that they may be inaccuracies. Therefore, we urge you to contact the service provider above for the correct information and/or contact us with the correct information.

If you are a service provider and wish to be featured in this listing (MediaOne reviews are read by hundreds of thousands of Singaporeans), please contact us at [email protected]. There is no charge! Please allow us up to 3 working days to review before adjusting the information or including your entry.

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