The Top 27 Productivity Tools For Small Businesses

The Top 27 Productivity Tools For Small Businesses

It’s never easy being a small business owner. Your calendar is always brimming with tasks, all calling for your attention. 

It’s never easy to maintain your focus when you have so many goals to achieve within the 24 hours in a day — and it’s not like your competitor are allotted more time, they’re just better at managing it. 

Don’t sweat the small stuff or beat yourself up trying to learn their ways. 

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You can significantly improve your productivity, and probably get so much done in a day by taking advantage of a few productivity apps.

Luckily for you, we did our homework and rounded up the best 27 productivity apps and software you can adopt right now and turn your situation around:

Project Management and Collaboration Tools

It’s every entrepreneur’s dream to get more work done in less time. Pretty much the reason they have so much to gain by trying out the following project management and collaboration tools:

evernote The Top 27 Productivity Tools For Small Businesses

Productivity Tools

Evernote

About Working with Evernote is like having a second brain, a note-taking pad on steroids. You can trust it to help you remember everything. 

It’s a simple, easy-to-use app that helps you stay organized and get more work done. You can use it to capture, organize, and share your notes from virtually anywhere. 

It’s a simple app that ensures you’re able to write, record, and share your thoughts and that all your ideas are always in sync.  

Features
  • A central place for collecting your ideas and making them more accessible
  • You can add attachments, audio recordings, and links
  • You can scan and record information from business cards, without necessarily writing it manually
Price Evernote has three different pricing plans: free, premium ($.7.99 per month), and business ($14.99 per month). 

 


asana The Top 27 Productivity Tools For Small Businesses

Productivity Tools

Asana

About Asana is one of the most reliable task management apps you’ll ever come across online. Their easy-to-navigate dashboard allows you to create new tasks, assign them to different members of your team, and most importantly, monitor the progress made in multiple projects. 

What’s more?

You can control who sees each task. You also get notified via email whenever there’s an upcoming deadline. 

Also, they recently updated their platform, thus making it even easier to navigate.

Features
  • Set goals: You can set strategic goals and track their progress from a central location
  • Email notifications on approaching deadlines
  • Set project permissions
  • Comment on tasks
  • Track tasks
  • Add followers
  • Set goals, priorities, and timeframes or due dates
  • Multiple workspaces

 


Trello The Top 27 Productivity Tools For Small Businesses

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Productivity Tools

Trello

About Trello is a productivity management tool based on a Japanese workflow management system called Kanban. It’s a board-like collaboration tool that organizes your work into visual boards. 

In one glance, it tells you what your team is working on, who’s handling which part, and what progress has been made so far. 

Think of it as a whiteboard filled with multiple sticky notes, each representing a task that you and each member of your team is working on. 

Features
  • It comes with tools to minimise confusion around work assignments, organise different tasks, and track the progress made
  • Can be integrated with an unlimited number of apps, including Evernote, Slack, Salesforce, Github, Toggl, and Google Hangouts
  • You can attach up to 250 MBs of files
  • Constant notifications on any device you’re on
  • Allows you to export team data in one click
Price Trello has three pricing plans to choose from: free, business ($12.5 per month or $9.99 per month with annual billing), and enterprise ($5000 per year for 20 users, with the amount reducing with more users). 

 


slack The Top 27 Productivity Tools For Small Businesses

Productivity Tools

Slack

About Slack might soon replace emails.

Well, not exactly– judging from the history of emails and the far they have come, it’s safe to say that they aren’t going anywhere anytime soon. 

But their use will be significantly reduced as more and more people switch to Slack. 

Slack is an instant messaging app that makes communication between teams so much easier. It can be accessed from virtually anywhere, and with any device. It’s also well-organised, and fast on delivering messages. Not to mention its user-friendly interface. 

And not only that, it comes with a range of add-ons that allow you to make video calls, share documents, and integrate with an unlimited number of apps. 

Features
  • Chat and team messaging
  • You can set up reminders
  • You can highlight keywords to be notified whenever someone uses them in a conversation
  • Can be integrated with ToDoist and Wunderlist to add and track tasks
  • Easy note-taking
Price Slack has three pricing options – free plan and two paid ones: Standard and Plus Plans. Their standard plan goes for $8 per user per month ($80 with annual billing), whereas their Plus plan goes for $15 per user per month ($150 with annual billing). 

 


IFTT The Top 27 Productivity Tools For Small Businesses

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Productivity Tools

IFTTT

About IFTTT is the short form for If This Then That. 

It’s a simple automation platform for connecting different apps, social media channels, and devices.

Features
  • You can automatically add your Android calls to Google spreadsheet. You can use the app to link your android phone and Google spreadsheet, and every time you make a call, it will be automatically added to Google spreadsheet. 
  • You can link your Amazon’s Alexa to-dos with your iOS reminder app. That way, every new task you add to your Alexa to-dos will be automatically added to your IOS reminders app. 
  • Get notified every time an international space station passes near you. 
  • And so on.
Price IFTTT is free. But you can sign up for IFTTT pro, where you get to pay as low as $1.99 to $9.99 per month. 

 


omni The Top 27 Productivity Tools For Small Businesses

Productivity Tools

Omni Focus

About OmniFocus is a task manager app for iOS and Mac. It also comes with a web version, but you need the iOS or Mac version first to operate it. 

The app was first launched in 2008, as an advanced to-do list app designed around David Allen’s Book, Getting Things Done. 

It keeps you productive by updating you on the next task. It’s an incredibly simple tool to use, with easy controls that are a snap to learn.  

Features
  • Capture Your Tasks: Omnifocus allows you to capture tasks by writing down your ideas, tasks, projects, etc. 
  • Clarify: You’re to then revisit everything you’ve written and determine if they’re really important, and what actions need to be taken. 
  • Organise: This is where you organise everything, pulling similar tasks together, to get them all done at once. It’s also where you group different tasks and add them to your workflow to get all the steps in order.
  • Reflect: Here, you’re to review your tasks and make sure they’re all important and that you didn’t forget anything important. 
  • Engage: Now it’s time to get your hands dirty and get the tasks done.
Price Omnifocus has a few pricing options that can be a little confusing. For starters, they don’t have a free option. Meaning, you can only use the app by paying for it. 

The first option is where you buy the app by paying a one-time fee. 

The second option requires you to purchase a monthly subscription. They, however, offer a two-week free trial where you get to enjoy all the app features before deciding if it’s a worthwhile investment. 

 


basecamp The Top 27 Productivity Tools For Small Businesses

Productivity Tools

Basecamp

About Basecamp is an online project management and collaboration app that lets users work together while also helping them message one another. 

It’s an excellent app for tracking your tasks, files, deadlines, discussions, and announcements. 

Think of it as a virtual hub for your organisation and teams. 

Features
  • Message boards for facilitating communication between different members of your team working on a specific project. 
  • Campfire: a casual chatroom for the different members of a team involved in any particular project. 
  • To-do Lists: You can create a to-do list and assign to different members of your team. 
Price Basecamp has a simple pricing plan, with no free version – except for teachers and students. You’ll straight up be required to shell out $99 per month to use the app. They, however, offer a 30-day free trial on this, where you get to enjoy all the app features before deciding if you’re going to buy it. 

 


17 hats The Top 27 Productivity Tools For Small Businesses

Productivity Tools

17hats

About 17hats is a freelance client management system that lets you automate all of your business processes. The tool was particularly designed for small businesses looking for a tool that can help them manage business operations such as scheduling, billing, meeting, etc.

It essentially eliminates the need for unnecessary paperwork.

Features
  • Client profile management
  • Credit card payments
  • Automated payment reminders
  • Online contract signing
  • Templates
  • Scheduling
  • Financial management
Price 17hats has three pricing plans to choose from: 

  • The unlimited plan which goes for $39 per month
  • The Lite plan goes for $25 per month
  • Annual unlimited plan which goes for $25 per month, but billed annually ($299 per year

This plan has a 30-day free trial for new customers

17hats has no free plan. 

 


everhour The Top 27 Productivity Tools For Small Businesses

Productivity Tools

Everhour

About Everhour is one of the best team-tracking apps on the market today. You can use it to track each member’s time, who’s overworked, and who’s capable of getting more work done. You can even use it to keep track of your project budget, forward resource planning, and schedule threshold alerts. 

It’s also a great app for building all kinds of reports and sending your clients professional-looking invoices. 

Everhour integrates with a long list of other project management apps, including Asana, Trello, Github, Basecamp, Jira, and more. 

Features
  • Tracking project/tasks time
  • Billable Time-rate management
  • Invoice creation
  • Project accounting
  • Automated reminders
Price Everhour is quite affordable, with two pricing tiers: free and paid version. Their paid version starts at $7 per user and has 30-day free trial for new customers (no credit card required). 

 


time doctor The Top 27 Productivity Tools For Small Businesses

Productivity Tools

Time Doctor

About Time Doctor is an excellent tool for monitoring how your team members spend their time online, especially those working with you remotely. 

You can use it to track their time, find out if they were really working or just idling around. 

Features
  • Screenshots recording
  • Alerts to help you avoid distractions
  • Monitors both web and app usage
Price Time doctor has a free version, with three paid plans to choose from: Basic ($7 per month), Standard ($10 per month), and Premium ($20 per month). 

All their paid plans come with a 30-day free trial for first-time users of the app. 

 


toggl The Top 27 Productivity Tools For Small Businesses

Productivity Tools

Toggl

About Toggl is one of the most affordable and insanely easy-to-use time-tracking apps you’ll ever come across anywhere. 

Their free tier is generous enough to let you access all Toggl apps (Android, iOS, Windows, macOS, Web, and browser extensions. The plan also includes all the core functionalities and features you’d expect to find in a time-tracking app. 

They have an intuitive dashboard that you should be able to figure out on first glance. 

Features
  • Real-time tracking
  • The ability to manually edit the tracked time and add time blocks
  • Advanced reporting features
  • Offline tracking 
  • Can create invoices and export data
Price Toggl is free for up to 5 users, after which you’ll be required to shell out $9 per month on each new user (billable annually). 

 


harvest The Top 27 Productivity Tools For Small Businesses

Productivity Tools

Get Harvest

About Get Harvest lets you track time from your phone, desktop, and major project management tools such as Trello, Asana, and Basecamp.

Not only that, after tracking the time, it will collate all the timesheet data and compile them into intuitive, visual reports that you can use to monitor your team’s work progress and make important business decisions. 

You can even use it to create an invoice for your client and email it to them to get paid.

Features
  • Intuitive and straightforward interface
  • Allows you to create invoices and send them to clients
  • Powerful reporting with great insight into your project
  • Numerous integrations
Price Get Harvest has a free plan and a paid one for a pro version of the app. Their paid version goes for a $12 monthly subscription, with a 10% discount on annual billings. 

They also offer a 30-day free trial on their paid version – no credit card is required for this.

 


paymo app The Top 27 Productivity Tools For Small Businesses

Productivity Tools

Paymo

About Paymo is a one-of-a-kind time-tracking app that touches on so many areas other apps don’t – time tracking, invoicing, billing, and more. 

We’d like to classify it as mid-range time-tracking software. In other words, it’s a little beefier than a standard time-tracking app, but not quite on the same level as an enterprise-grade one capable of managing hundreds of projects and accommodating thousands of employees. 

It’s a reasonably simple app to use that packs lots of incredible features you’d want to check out. 

Features
  • Detailed project reports
  • Accurate tracking time 
  • You can categorise entries and automate them
Price Paymo has three pricing plans: free, small office (at $11.5/user/month) and Business (at $18.95/user/month). 

 


hubspot The Top 27 Productivity Tools For Small Businesses

Productivity Tools

Hubstaff

About With Hubstaff, you do not have to worry whether or not your employees are working or are busy doing other things. 

Employees can track their time, and even choose when to do it. 

Once the app starts running, you can monitor which application or websites your employees are viewing and the rest of their screen activities. 

It can gather all this data and even provide you with individual reports on each one of your employees. 

Features
  • Monitors the websites and applications your employees are visiting
  • Screenshot monitoring
  • Activity levels monitoring
  • Work limit monitoring
  • Employee location monitoring
  • Project status monitoring
  • Invoice management
  • Payroll management
Price Hubstaff has a free plan but it’s very limited. You can only use it to track time, take random screenshots, and measure your activity level based on mouse and keyboard activities.

For their paid versions, they have three plans to choose from: Basic (at $5/user/month), Premium (at $10/user/month), and Enterprise (at $20/user/month). 

 


monday The Top 27 Productivity Tools For Small Businesses

Productivity Tools

Monday.com

About Monday.com is the tool for you if you’re looking for an online collaboration tool that’s simple and heavily endowed with functionalities. It’s a great tool for organising your work and tracking tasks. 

Some people might mistake it for a project management tool. But far from it – it’s more like a compilation of highly-customised spreadsheets where members of your team can log in to complete tasks. 

The tool is also designed to update them on their progress, work status, and other key information.  

Features
  • Highly customizable
  • Modern UI
  • Includes templates
  • Offers in-app automations
  • Encourages accountability and transparency
  • You can invite clients over to see your progress 
  • Have pulses for easy communication between members of your team
Price Monday.com has one of the most complicated pricing plans you’ll ever come across. You might be required to do some simple calculations to come up with a real figure of what to pay them.

Their pricing varies depending on your number of users and the list of features you’ll be using. For instance, with their basic plan, five users will cost you $39 per month, whereas 100 users will get the amount to $799 per month.  

The three other plans include the standard plan, the pro plan, and the enterprise plan. 

 


Email Management Tools

right inbox The Top 27 Productivity Tools For Small Businesses

Email Management Tools

Right Inbox

About Use the Right Inbox to supercharge your Gmail.

It’s a simple tool that works to ensure you never lose track of important emails.

You can even use it to track your emails to know which ones were opened and which ones weren’t.

Worth mentioning are the email templates that guide you through the process of writing and sending your emails. 

Features
  • Email archiving and retention
  • Signature management
  • Email monitoring and tracking
  • Response management
  • Canned responses
  • Whitelisting and blacklisting
Price Right Inbox has a flexible pricing model. 

Their charges range from free to $7.95 per month. Their free account can only handle 10 messages per month, while their paid plan can handle an unlimited number of emails. 

 


checker plus The Top 27 Productivity Tools For Small Businesses

Email Management Tools

 Checker Plus

About Checker Plus is here to help you manage multiple Gmail accounts from a central location. 

You can use it to read, delete, and listen to emails, without necessarily opening your email account. You can also use it to identify and eliminate irrelevant emails from your Checker Plus dashboard. 

It’s a great app if you’re always on the road with little to no time to respond to your emails. 

Not only that, you’ll also be notified whenever you receive a new email. You can even assign different sound notifications to different email addresses or contacts to know who’s emailed you just from the sound of the notifications. 

Features
  • Send you a notification pop-up whenever you receive a new email
  • Set a voice notification to read you the email loud when someone sends it
  • Monitor your Gmail or any other custom label
  • Support multiple Gmail accounts
  • Fixes inbox zero
Price 100% free

 


sanebox The Top 27 Productivity Tools For Small Businesses

Email Management Tools

Sanebox

About Sanebox is an app whose mission is to declutter your inbox by helping you sort out your emails in different folders in order of their importance. 

That way, you can only focus on what’s important.

Better, Sanebox is designed to work with your email service, so you don’t have to install any new app or beat yourself up trying to understand a new interface. 

Suffice it to say, it’s one of the best things that’s ever happened to emails since email invention. 

Features
  • Great features to supercharge your emails
  • Easy to use
  • Great customization
  • Super flexible
Price Saneboxs has three pricing plans to choose from, titled Snack, Lunch, and Dinner.

They do not offer a free plan, but they have a 14-day free trial where they allow you to try out all their features to see which plan works for you best. 

Sanebox Snack goes for $7 per month or $59 per year (which translates to 40% discount). 

Their lunch plan goes for $12 per month or $99 per year (again, after a 40% discount).

Lastly is their Dinner plan, which goes for $36 per month or $299 per year (after a 40% discount). 

 


unroll The Top 27 Productivity Tools For Small Businesses

Email Management Tools

Unroll Me

About Unroll me is a great app for cleaning up your messy email messages. It’s a pretty simple app, designed to show you all your active subscriptions so that you can unsubscribe from irrelevant ones with just a simple click of a button.

The goal is to help you get rid of the clutter in your email account and manage your emails efficiently. 

Features
  • You can read the emails at your own most convenient time. Unroll Me will organise your email in virtual roll up and let you read them at the time of your choosing.
  • It’s secure and can be accessed from virtually anywhere
  • Keeps your emails organised and clutter-free
  • You can unsubscribe from irrelevant emails en masse
  • Supports Gmail, Yahoo, iCloud, Mail, Outlook, and more
  • Good customisation
  • Consolidates your email subscriptions and newsletters in a central place
Price Unroll Me is 100% free. 

 


boomerang The Top 27 Productivity Tools For Small Businesses

Email Management Tools

Boomerang

About Boomerang is a Gmail management tool that lets you schedule emails and set reminders. Imagine being able to have your email returned to you when the recipient fails to respond to it within a specified timeline. 

You can even compose your emails and have them send to your list of recipients at a later specified time. 

The best part is that you’re allowed to enjoy all these features for free until a certain limit. 

Features
  • Gain full control over when to send and receive email responses
  • Get rid of interruptions so you can focus on important tasks
  • Temporarily block your emails to deeply focus on an important task
  • Supports geo-fencing
Price Boomerang has a free version that can still work for most people. Their paid version unlocks all the limits you’ll encounter in their free version, and it goes for $19/user/month.

 


Inbox The Top 27 Productivity Tools For Small Businesses

Email Management Tools

Inbox

About Ever tried playing around with your Gmail Inbox?

You’d be surprised by how much you can do with it.

Features
  • Well, you can take back an email you’ve sent by taking advantage of their “undo send” feature.
  • There’s also an option for snoozing emails and reminders
  • They also have hundreds of email templates to save you time
  • And so on 
Price There are more of these features, and they can all be activated for free. Just learn to toy around with your Gmail account a little more. 

 


airmail The Top 27 Productivity Tools For Small Businesses

Email Management Tools

Airmail

About Airmail is an email client for Mac, a better alternative to Apple Mail. 

Imagine being able to confirm if your email has been read. 

Airmail can make that happen and in style. 

First, Airmail’s interface blends perfectly with macOS. It’s a carefully-crafted application that works perfectly with a professional environment. 

Their design is simple and clear, with easy to decode labels and icons. Everything feels intuitive when you just look at them.  

Features
  • Modern, easy-to-use interface
  • Easy access to your emails with no interruption
  • It’s a highly customisable email app
Price Airmail can be bought from Mac App Store for a small one-time fee. There are no recurrent fees for the app once you’ve bought it. 

 


Tools to Help you Get Rid of Distractions So You Can Focus on the Most Important Task at Hand

freedom The Top 27 Productivity Tools For Small Businesses

Productivity Tools

Freedom
About The internet is a distraction in itself. You can barely get anything done without losing your thoughts to something in your mind, or right there in front of you. 

While it’s impossible to completely wipe out distractions, you can minimise their impact by adopting a focusing app such as Freedom. 

First, you can use Focus App to shut off the internet for a specified amount of time so you can focus on the most important task at hand. 

Features
  • Limits your addiction to social media
  • Balances your work life better
  • Helps you focus on things that matter
Price Focus is available in three pricing tiers. 

 


focus booster The Top 27 Productivity Tools For Small Businesses

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Productivity Tools

Focus Booster

About Focus Boosters is designed based on the Pomodoro Technique.

It’s a simple app whose main mission is to help you maintain focus while keeping distractions at bay.

Amid all this, it will be automatically recording your sessions in a timesheet just in case you’d want to know how you utilised your time.

Features
  • Instant Focus
  • Better work habits
  • Works on almost any device you’re on, your computer, mobile device, and the web
Price They have a free version that’s limited to only 20 pomodoros per month.

For their paid plans, they have two options to choose from: their individual plan, which goes for $2.99 per month and limits you to 200 pomodoros, whereas their professional plan goes for $4.99 per month without the limitations.

Their professional plan includes unlimited client tracking, data export functionality, and client tracking.

 


forest The Top 27 Productivity Tools For Small Businesses

Productivity Tools

Forest

About Forest is an amazing tool that tries to get rid of all the distractions eating into your productivity so you can focus on the important task at hand.

It was designed on the idea of trees, where each tree symbolises a task you have. You’re to plant a virtual tree every time you want to focus, and any attempt to leave the app automatically kills the tree. 

Features
  • Maintain focus in any scenario
  • It has partnered with an actual tree-planting organisation
Price No free version

The app costs $1.99 on the app store, with a lot of in-app purchases you might be required to make

 


Email Marketing Tools

hubspot The Top 27 Productivity Tools For Small Businesses

Productivity Tools

Hubspot Sales

About Hubspot Sales is a CRM platform you’ll finally get to love.

First, it offers to help you minimise friction in your sales process.

It’s a powerful, easy-to-use sales CRM featuring sales engagement tools, robust sales analytics, and configure price quotes. 

It’s a CRM platform that brings together various sales tools, customer data, and your sales team for richer insights and warmer leads. 

Features
  • Launch landing pages
  • Marketing automation
  • Lead management
Price Hubspot Sales hub has four pricing plans to choose from: free, Sales Hub Starter (at $50 per month), Sales Hub Professional (at $500 per month), and Sales Hub Enterprise (at $1200 per month). 

 


litmus The Top 27 Productivity Tools For Small Businesses

Productivity Tools

Litmus

About Litmus is a must-have email management tool that lets you create emails and analyse and test them. 

It also empowers your marketing team to deliver maximum subscriber engagement. 

It bears mentioning that almost all the major brands you know use Litmus. 

Features
  • Easy to learn and get around
  • You can collaborate with clients
  • You can share analytics
  • Tests your emails for a couple of things before sending
Price There’s no free version with litmus.

Their plans start at $99 per month, with a 30-day free trial that allows you to try out all the features before making any purchase decision. 

 

 


 

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